Professional Development Workshops for California K-12

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Lunch Bites: Look at the Local Control Funding Formula (LCFF) from a New Lens

Date: Thursday, October 3, 2024 | 12:30 – 1:30 p.m.

Every fiscal leader needs to know the macro and micro about the largest revenue calculation for their local educational agency (LEA). Regardless of whether you are a seasoned veteran of the California K-12 accounting world or new to this space, you will take away valuable information about the Principal Apportionment process. You will also learn about the Local Control Funding Formula (LCFF) in a way not taught by any other source.

Learning Objectives:

• Explore the history of the Local Control Funding Formula (LCFF) and its significance to California K-12 public school revenue.
• Summarize the Principal Apportionment Process.
• Examine how the California Department of Education (CDE) Principal Apportionment website relates to the LCFF.
• Determine the functionality of the Fiscal Crisis & Management Assistance Team (FCMAT) Calculator.

CPE Information:

CPE Credit: 1
Field of Study: Specialized Knowledge
Level of Knowledge: Basic
Delivery Method: Group-Internet Based

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Double Entry Accounting, Income Statements, and Balance Sheets for Public Schools

Date: Friday, October 4, 2024 | 9 - 11 a.m.

Are you new to accounting or to your governmental accounting role? Could you use a refresher on accounting basics? Have you ever wondered how your accounting work fits into the bigger picture? Join Michele and Caroline as they discuss foundational accounting in a practical manner, helping you understand concepts that may have eluded you in previous courses or jobs.

Learning Objectives:

• Explore the foundational aspects of accounting, “debits” and “credits,” and why they are important.
• Describe the relationship between individual transactions and financial statements.
• Demonstrate how the source transactions of an educational entity are posted to the general ledger.

CPE Information:

CPE Credit: 2
Field of Study: Accounting (Governmental)
Level of Knowledge: Basic
Delivery Method: Group-Internet Based

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Lunch Bites: Understanding the Average Daily Attendance (ADA) Data Points and How They Relate to the LCFF

Date: Thursday, October 10, 2024 | 12:30 - 1:30 p.m.

Are you responsible for completing the Local Control Funding Formula (LCFF) calculator? Do you know how to validate the Principal Apportionment Data Collection (PADC) student attendance and California Longitudinal Pupil Achievement Data System (CALPADS) outputs with the California Department of Education (CDE) website? Can you differentiate the various types of student attendance and how they relate to the funding formula? Join Caroline and Michele as we dive into the details.

Learning Objectives:

• Delve deeply into the source documents needed to support the calculation.
• Learn how local ADA relates to total funding.
• Understand the data points for District ADA, Charter ADA, and County Office of Education ADA.
• Familiarize yourself with the prior year guarantee adjustment for charter shift.
• Grasp the data entry required for Unduplicated Pupil Percentage (UPP) and Enrollment.

CPE Information:

CPE Credit: 1
Field of Study: Specialized Knowldge
Level of Knowledge: Basic
Delivery Method: Group-Internet Based

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Accounting for Capital Assets, Noncapitalized Equipment, and Supplies for Public Educational Agencies

Date: Friday, October 11, 2024 | 9 - 11 a.m.

Are you responsible for tracking fixed assets in a local educational agency (LEA)? Are you new to understanding modified accrual versus full accrual for capital funds? Do you need to understand the difference between expensing consumables, repairs, and capitalizing items? Join Michele and Caroline as they discuss foundational accounting for inventory items and capital assets in a practical manner, helping you understand concepts that may have eluded you in previous courses or jobs.

Learning Objectives:

• Determine the foundational aspects of accounting for capital assets, noncapitalized equipment, and supplies using modified accrual and full accrual accounting.
• Distinguish between capital assets, noncapitalized equipment, and supplies, as well as subcategories such as land, land improvements, and buildings.
• Summarize how these source transactions of an educational entity are posted in the general ledger.
• Discuss the chart of accounts and key components of these transactions.

CPE Information:

CPE Credit: 2
Field of Study: Accounting (Governmental)
Level of Knowledge: Basic
Delivery Method: Group-Internet Based

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Lunch Bites: Understanding the Property Tax Component of the LCFF

Date: Thursday, October 17, 2024 | 12:30 - 1:30 p.m.

Do you struggle to understand the property tax elements of the LCFF calculation? Do you know how property taxes influence the funding formula as a Community Funded (Basic Aid) district versus an ADA-driven district? Would you like to better understand the taxes that must be distributed from a district to charters? Join Caroline and Michele as they explore these topics in depth.

Learning Objectives:

• Analyze the property tax cycle and related source documents.
• Define the property tax data entry required for the LCFF calculator.
• List the unique considerations related to Community Funded (Basic Aid) districts.
• Identify the Charter In Lieu requirements.

CPE Information:

CPE Credit: 1
Field of Study: Specialized Knowledge
Level of Knowledge: Basic
Delivery Method: Group-Internet Based

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Standardized Account Code Structure (SACS) for California Public Schools

Date: Friday, October 18, 2024 | 9 - 11 a.m.

Are you new to California fund accounting in a public school district? Do you struggle with understanding the California Standardized Account Code Structure (SACS)? Do you wonder how to create and interpret a chart of account string? Join Michele and Caroline as they discuss foundational SACS accounting in a practical manner.

Learning Objectives:

• Explore each chart field: Fund, Resource, Goal, Function, Object, and optional fields.
• Assess the financial impact of coding transactions correctly.
• Discuss combining chart fields in a compliant way.

CPE Information:

CPE Credit: 2
Field of Study: Accounting (Governmental)
Level of Knowledge: Basic
Delivery Method: Group-Internet Based

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Lunch Bites: Advanced Concepts of the Local Control Funding Formula (LCFF)

Date: Wednesday, October 23, 2024 | 12:30 - 1:30 p.m.

The CDE Principal Apportionment includes many elements that can be reconciled to the FCMAT LCFF calculator. Learn how the external audit report, PADC filings, CDE website, and FCMAT LCFF calculator relate on complex topics like class size penalties, Necessary Small School (NSS) funding, and audit findings. Although these topics may occur in rare instances, accountants must understand how to spot them and how they affect the financial statements.

Learning Objectives:

• Discuss the California Department of Education (CDE) miscellaneous adjustments that include penalties and audit findings.
• Determine the Necessary Small School (NSS) funding versus LCFF.
• Examine the Class size penalties.

CPE Information:

CPE Credit: 1
Field of Study: Specialized Knowledge
Level of Knowledge: Basic
Delivery Method: Group-Internet Based

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First Interim Reporting for California K-12 Public Schools

Date: Friday, October 25, 2024 | 9 - 11 a.m.

California K-12 Public School interim financial reporting conforms to the requirements set forth by the California Department of Education. Learn the unique rules, software, and best practices to navigate this accounting niche. Join Michele and Caroline as they discuss how to compile the Interim Report from start to finish, guiding you with practical examples.

Our workshop series offers two opportunities to learn interim reporting, one for First Interim and one for Second Interim, with a mention of End-of-Year Reporting, informally known as Third Interim. Both reports require similar preparation and outcomes. Attendees who are hearing the content for the first time and/or need more reinforcement may desire to take both workshops. Similar content will be provided at each workshop; however, each workshop will be unique and informative for those desiring to enroll in both.

Learning Objectives:

• Discuss unique aspects of reporting in California that include conforming to the California Standardized Account Code Structure, using cloud-based software, and completing supplemental forms.
• Explore how to accurately budget revenue and expenditures and how the income statement and balance sheet affect the budgeting process.
• Assess the roles of the participants in the process: how to involve others within your organization and when and where they can help.

CPE Information:

CPE Credit: 2
Field of Study: Accounting (Governmental)
Level of Knowledge: Basic
Delivery Method: Group-Internet Based

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Second Interim Reporting for California K-12 Public Schools

Date: Friday, January 24, 2025 | 9 - 11 a.m.

California K-12 Public School interim financial reporting conforms to the requirements set forth by the California Department of Education. Learn the unique rules, software, and best practices to navigate this accounting niche. Join Michele and Caroline as they discuss how to compile the Interim Report from start to finish, guiding you with practical examples.

Our workshop series offers two opportunities to learn interim reporting, one for First Interim and one for Second Interim, with a mention of End-of-Year Reporting, informally known as Third Interim. Both reports require similar preparation and outcomes. Attendees who are hearing the content for the first time and/or need more reinforcement may desire to take both workshops. Similar content will be provided at each workshop; however, each workshop will be unique and informative for those desiring to enroll in both.

Learning Objectives:

• Discuss unique aspects of reporting in California that include conforming to the California Standardized Account Code Structure, using cloud-based software, and completing supplemental forms.
• Explore how to accurately budget revenue and expenditures and how the income statement and balance sheet affect the budgeting process.
• Assess the roles of the participants in the process: how to involve others within your organization and when and where they can help.

CPE Information:

CPE Credit: 2
Field of Study: Accounting (Governmental)
Level of Knowledge: Basic
Delivery Method: Group-Internet Based

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California Public School Award Administration and Management 

Date: Friday, April 18, 2025 | 9 - 11 a.m.

Are you new to accounting for educational programs? Do you want to understand the complete cycle of awards from application to audit? Join Michele and Caroline as they discuss the unique aspects of California Public School accounting for unrestricted and restricted programs using fund accounting with modified accrual.

Learning Objectives:

• Discuss the education award process from application to audit, with an emphasis on appropriate accounting for transactions.
• Define the roles of the business, human resources, and educational departments in the financial tracking of resources such that an adequate audit trail is maintained.
• Recognize source documents and California Department of Education resources and learn how to use them in the actual and budgeting processes.

CPE Information:

CPE Credit: 2
Field of Study: Accounting (Governmental)
Level of Knowledge: Basic
Delivery Method: Group-Internet Based

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Year-End Closing for California K-12 Public Schools: Foundational

Date: Tuesday, June 13, 2025 | 9 a.m. - 12 p.m.

This workshop is part one of a two-part series about closing the books in California K-12 public schools. The Foundational and Advanced workshops have minimal overlapping content. Both workshops contain information that benefits beginners and intermediate learners, as well as advanced practitioners who may need a refresher.

The foundational workshop emphasizes the point that “every day is year-end closing.” The workshop encourages staff to mindfully post payroll, accounts receivable, accounts payable, and cash collections correctly the first time. With a basic understanding of how to transact daily business, the job of closing the books is reduced to a few larger concepts.

Learning Objectives:

• Describe every account balance on the income statement and balance sheet and how they relate to the financial statements as a whole.
• Set up the cycle of work and learn how best to prepare every day for this “once-a-year” event.
• Discuss California Department of Education’s state cloud-based software and how to use it.

CPE Information:

CPE Credit: 3
Field of Study: Accounting (Governmental)
Level of Knowledge: Basic
Delivery Method: Group-Internet Based

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Year-End Closing for California K-12 Public Schools: Advanced

Date: Tuesday, June 20, 2025 | 9 a.m. - 12 p.m.

This workshop is part one of a two-part series about closing the books in California K-12 public schools. The Foundational and Advanced workshops have minimal overlapping content. Both workshops contain information that benefits beginners and intermediate learners, as well as advanced practitioners who may need a refresher.

The advanced workshop emphasizes the unique aspects of California Department of Education software and compliance as it pertains to closing the books. The workshop guides senior accountants in the mobilization and management of others to assist in the process, preparing sourced, defensible financial transactions, safeguarding the organization from financial instability through accurate closing, and understanding technical accounting concepts.

Learning Objectives:

• Describe some of the more complicated transactions and monitoring required of an intermediate-level Director of Fiscal Services.
• Identify latest California Department of Education compliance requirements related to closing.
• Define how to become an expert with the use of the California Department of Education’s state cloud-based software, learn how to complete the required supplemental forms, and understand their significance.

CPE Information:

CPE Credit: 3
Field of Study: Accounting (Governmental)
Level of Knowledge: Basic
Delivery Method: Group-Internet Based

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Presenters

Caroline Larson, CPA, Partner | Eide Bailly
Caroline is a primary partner in the public education consulting services division at Eide Bailly. Caroline leads an Eide Bailly consulting team that serves county offices of education, K-12 school districts, charter schools, and community colleges. Her team guides boards of trustees, businesses, and educational leaders within the governmental industry framework. Clients receive guidance on cash flow projections, budget development, program compliance, collective bargaining, multi-year projections and financial reporting. Caroline and her team served as cash flow consultants for the California School Finance Authority Tax and Revenue Anticipation Note (CSFA TRAN) program during the pandemic. Before her 25 years with Eide Bailly, Caroline worked in a K-12 School District, in private industry, and as a Supply Officer in the U.S. Navy.

Michele Gookins, Senior Manager | Eide Bailly
Michele brings a decade of experience as a K-12 Director of Fiscal and Chief Business Official in three California school districts. She also served an additional 10 years in private sector accounting, preparing financial statements, negotiating contracts, facilitating external audits, coordinating with Boards and community groups, and supervising a variety of business personnel. She has first-hand experience with complex accounting transactions associated with Bond Anticipation Notes, Tax and Revenue Anticipation Notes, and Community Facilities District Bonds.

Additional Information -

These are Group-Internet Based Webinars. No prerequisites or advanced preparation required. For information regarding a complaint and/or program cancellation policies, please contact Mye Collins.

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